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Digital Office

Automated Routine Paper Document Processes

Harness immediate value out of the box

Many organizations have implemented MFPs as part of a device consolidation initiative to reduce costs associated with acquiring and maintaining single function devices. When faced with continued challenges to manage office costs and improve processes, you can turn to Lexmark MFPs to deliver additional value through our e-Task basic copy, print, scan, and fax functions.

  • How many copies does it take to get the right quality? The Lexmark MFP enables document preview of an image on a huge 9-inch color touch screen enabling the user to validate image quality before copying, scanning or faxing.
  • Sustainability...is your organization undertaking green initiatives? The Lexmark MFP e-Task solutions include a green copy icon that can automatically invoke duplex printing thereby reducing the total number of printed pages.
  • Filing cabinets taking up too much of your office space? The Lexmark MFP enables end-users to immediately convert or scan hard copy images to digital and by simply pressing an easy to read color icon route the document to network folders or back to their computer desktop easy and fast.
  • Faxes piling up in your office? Lexmark MFPs can eliminate the printing of unwanted fax. By taking advantage of Lexmark MFPs fax redirect capabilities, fax jobs can be directed to e-mail or FTP servers or other secure locations for retrieval when needed. No more confidential faxes sitting out unsecured.
  • Need to secure critical information? The Lexmark MFP will print the job only after the user is at the MFP and enters a personal identification number on the touch screen.
  • Need to copy, print, or scan a document quick? For those times when your PC is unavailable, using a USB Flash Drive you can plug into the port on the front of the MFP and print your files in PDF, tiff, jpg, and bmp file formats. With an upgrade, the MFP can also print Microsoft Word™, Excel™ and PowerPoint™ files. It's that simple.

Streamline Your Repeatable Paper-based Processes

Many organizations routinely process certain documents between field offices and corporate offices that are business critical and time sensitive. Delays can have many impacts

  • Added costs
  • Legal implications
  • Customer satisfaction
  • Loss of revenue and others

Leveraging our knowledge of repeatable processes in vertical industries, Lexmark has developed a number of e-Task Solutions to automate these repeatable paper-based processes. The e-Task Enhanced Solutions enable organizations to customize a MFP or group of MFPs with workgroup specific capture and route solutions. Enterprise-wide solutions are delivered through our e-Task Professional Suite solutions. The end-user simply steps up to the e-Task interface and presses the appropriate icon associated with this task, then our software takes over to automatically process and route the documents with critical metadata to the appropriate destination.

Finance: Accounts Payable

Every day accounting departments face mountains of invoices, packing slips, purchase orders, service delivery documents, and travel and expense reports just to highlight a few. With the simple press of the Accounts Payable icon, end-users can automatically can send digital images of the information to a monitored network folder or connect it directly to your enterprise financial system.

Human Resources: Employee On-boarding

The paperwork associated with on-boarding new employees can be daunting and costly. An even bigger challenge is getting all the forms shipped to HR completely, timely and legibly. The Lexmark MFPs and e-Task solution software can help manage the on-boarding process by generating the appropriate HR forms on demand and by automatically verifying and processing completed forms at the MFP.

Corporate Legal: Contract Routing

Managing contracts can be extremely challenging and time-consuming particularly in organizations with remote offices. Managing the version control process associated with a final contract can easily lead to scheduling, production and purchasing delays, as well as customer satisfaction issues, excessive paper handling, and off-site storage costs. Using our Lexmark MFPs and e-Task solution software, an end-user can hit a Contracts icon and securely deliver the documents electronically to the appropriate parties in seconds, with easy retrieval and reduced storage costs.

With Lexmark e-Task Professional Suite Software, direct integrations to business back-end systems make it easy to integrate with content management systems and collaboration applications.

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