Solutions for Stimulus Funds

The Lexmark Government Solutions team is here to help those who serve our country everyday. One of the newest challenges in the United States is our economy. In support of trying to help the economy grow through the American Recovery and Reinvestment Act (ARRA), each agency has numerous projects to assist with stimulating the economy. Lexmark technology can be used by Federal agencies to assist in accomplishing their ARRA project goals.

New Construction – Missed opportunities here. When new facilities are being built or when medical facilities are being renovated, the traditional planned architecture does not take into consideration the cost and environmental impact of printing. The recently released 2009 Government Printing Report demonstrated that hundreds of millions of dollars and billions of pieces of paper are being spent unnecessarily. This spending waste does not impact your capital outlay with a stimulus project. It does affect your ongoing operational dollars, which are under pressure in current budget plans. Consider that the stimulus funds provide you an opportunity to invest your stimulus money in a manner that can help you save money and reduce your organization’s environmental impact later.

This smarter investment planning is accomplished through a strategic consolidation and deployment of output devices, many if not all possessing advanced capabilities for printing, copying, scanning, and faxing. It is part of an overall output strategy. An effective output strategy can help you drive 35% or more out of your operational printing expenses each year. Your strategy must include proper planning and implementation for device optimization, workflow enablement capabilities, and management tools. Contact Lexmark to find out how to get started through our FREE Workshop process.

Energy Efficiency – Numerous projects have been defined to improve energy efficiency. Many of these are associated with IT equipment and systems. Often missed in this quest for energy efficiency is the energy consumed by all the printers, copiers, fax machines, and scanners used throughout an organization. To help you, Lexmark offers a method of reducing energy consumption while at the same time reducing your ongoing operating expenses. The solution drives efficiency through output device consolidation and optimization.

By leveraging the power of Lexmark Intelligent MFPs, you can reduce your footprint of energy consuming devices by over 55%. Your organization will be able to leverage the latest in device energy saving modes and benefit from the upgrade and modernization of output capabilities.

Lexmark products for the Federal government are Energy Star compliant and can help your organization actually print less. Why is printing less paper important? Printing a sheet of paper requires 60 times the amount of energy as producing that sheet of paper. Therefore, you will also want to implement an output strategy leveraging device capabilities and solutions that enable users to print less than they print today. As a result, your organization’s energy consumption and carbon footprint can be significantly reducted.

IT Modernization and Upgrades – An area often overlooked for modernization is printing, because IT personnel tend to look to other areas of the enterprise architecture. The printing (or output space) is an area that can actually drive improved mission performance, reduced operational costs, and improved productivity on an annual basis. The output environment is an area where there is significant opportunity for saving money, enabling capabilities for device management, and improving business process efficiency. By defining a strategy for your output - including, print, copy, scan, and fax capability - you give yourself the ability to upgrade/modernize IT equipment in a manner that is energy efficient. The basis of this strategy is to leverage the capital dollars provided through the ARRA to optimize and modernize your output infrastructure, while positioning your organization to benefit from operational and administrative expense reduction throughout fiscal year operations.

A modernization and upgrade strategy succeeds when your output environment consists of intelligent multifunction printers (MFPs) capable of printing duplex (both sides of the sheet of paper), scanning duplex (scan both sides of the document), digitizing and routing information without requiring costly third party software, and uses badge PIV cards or CAC to authorize users.

Lexmark can provide the tools and technology to manage this environment. We’ll offer ideas to drive annual savings by leveraging deployment and operating principles to optimize and upgrade your equipment.

Grants Management – The current grants system is overloaded and may not able to adequately handle the anticipated requests for ARRA grant money. Lexmark can help. Since paper-based forms are required, we can configure a solution that uses our Intelligent MFP platform to capture information from hard copy documents by scanning at the device, then delivering the digitized information to another system or routing it to a series of workflow steps. To make the process even more efficient, the MFP can also perform optical character recognition (OCR) against certain information within the document.

With the Lexmark solution, there is no need for an expensive back end infrastructure to enable a faster and smoother flow for the paper-based grants process. A Lexmark workflow solution can help you quickly process the grant requests coming in from state and local government agencies.